Authors of Accepted Papers

First, be sure to celebrate. 


Second, carefully prepare your manuscript so that it addresses any final issues we raised in the (tentative "in-house") acceptance letter and that it conforms to JOP style requirements (see The JOP Style Guide ). 
    Please double check that:
  1. All citations in the text are listed in the bibliography. 
  2. All grammatical errors and typos are corrected. 
  3. Every line is double spaced, including the references.
  4. The title of the paper is relatively short and to the point.
  5. The paper length is no longer than agreed upon in the decision letter.
  6. The paper includes a title page with full title, name and contact information for every author and an abstract is included on a separate page.
  7. Provide 4-5 keywords at the bottom of the abstract page.
  8. The first footnote of the paper should be used to acknowledge funding sources, identify relevant online appendix locations and provide replication details, but be no longer than 125 words. Thank yous should be in a separate Acknowledgements section. (Additional details below.)
  9. Required file formats are Word or LaTex; if you are sending a LaTex file, be sure to include any related files (a bibliography, for example) as well as a PDF file created from your final version.
 
Third, some additional details of which you should take note:

Funding/Availability Note:  Footnote 1 of the revised or accepted paper should acknowledge research support or assistance.
  • Appendices:  All online appendices must be provided to be hosted online with the published article.  The online appendix file(s) must be submitted as a separate file when your revised or accepted manuscript is uploaded to the JOP online Editorial Manager system.  Refer to the online appendix in Footnote 1 of the paper, following any acknowledgments of research support or assistance.

  • "Replication" Details: Authors of quantitative papers published in the JOP must address the issue of data availability in Footnote 1 of their paper.  Authors are expected to indicate both where (online) they will deposit the information necessary to reproduce their numerical results and when that information will be posted.  Authors should include not only the data used in the analysis but also the syntax files, specialized software and any other information necessary to reproduce the numerical results in the manuscript.  A statement explaining why the data or other critical materials used in the manuscript cannot be shared, or justifying their embargo for a limited period beyond publication may fulfill this requirement.  However, we strongly encourage our authors to comply with the spirit of this policy and embrace the scientific norms of professional accountability and openness.
  • A sample of Footnote 1 might read: "Support for this research was provided by National Science Foundation grant xxx-yyy.  Appendix A, Supplementary Figure A1, and Supplementary Data.xls containing formal proofs and supplemental analyses are available as part of this article online.  Data and supporting materials necessary to reproduce the numerical results will be made available at www.wherever.org no later than whenever."
Acknowledgements: Please note that the Funding/Replication note required in Footnote 1 is different from the formal acknowledgements of other individuals or institutions who have provided non-financial research support. Any "thank you's" you would like included in the published article should be placed in a distinct "Acknowledgements" section immediately preceding the Reference section.  
  • A sample Acknowledgement Section might read: "I/we would like to thank Person X, Person Y, and Person Z for blank. Thank you as well to Colleague Q for support and advice. I/we also thank our anonymous reviewers for their feedback, etc..."
     

Fourth, write a brief biographical statement for each author.

These statements should take the following form: NAME is a/an/the POSITION at INSTITUTION, CITY, STATE ZIP CODE. Please use abbreviations for the states instead of writing each one out ("AZ" instead of "Arizona," for example). Please insert this information into your manuscript immediately following your References section.


Fifth, submit the final version of your manuscript through EditorialManager

When the editors approve the final version, we will transmit the files to The University of Chicago Press, where it will be copyedited and typeset.  Authors are expected to respond promptly to any publication-related queries raised by the press or the copy editor.   
 
Sixth, authors of accepted manuscripts must complete a Publication Agreement Form and return it to the Journal Production Office at the American University campus by mail or, preferably, as an email attachment to JOP_Production@journalofpolitics.org. This, along with timely responses to copy editor queries, is essential for the paper to be published in a timely manner.
 
Please contact our Production Assistant, Chelsea Berry, at jop_production@journalofpolitics.org for a copy of the copyright transfer form.
 
We currently have a lag time of about 9-12 months between final acceptance and print publication.  But once your manuscript has been through final copyediting, typesetting and proofs, it will be posted online by the University of Chicago Press.  When the print issue in which your paper appears is published, the "Ahead of Print" manuscript will be removed and standard print citation formats should be used.
Subpages (1): The JOP Style Guide
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